How To Write a 2 Week Notice: Examples, Templates, & Guide

It’s not always easy to know how to write a two-week notice for work or your employer.

Here’s how to write a 2 week notice:

Write a 2 week notice by addressing your supervisor, stating your intention to resign, specifying your last day of employment, providing a brief reason for leaving, offering assistance during the transition, and expressing gratitude for the experience. Maintain a professional tone throughout.

In this guide, you’ll learn everything you need to know about how to write a two-week notice: examples, templates, calculations, and more.

What Is a Two-Week Notice?

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A two-week notice is a formal notification given by an employee to their employer indicating their intention to resign from their current position.

It is typically provided at least two weeks before the employee’s last day of work.

This allows the employer sufficient time to find a replacement or redistribute the employee’s responsibilities. This professional courtesy helps to maintain good relationships and shows respect for the employer’s needs.

Despite its name, you can give notice three weeks, a month, or even a year or more in advance.

A two-week notice is the usual minimum expectation.

How To Write a 2 Week Notice (11 Best Tips for Savvy Employees)

When writing your two-week notice, keep the following tips in mind.

They will guide you toward simplicity, professionalism, and avoiding common mistakes (which we will look at later).

1. Be Professional

It’s important to maintain a professional tone throughout your two-week notice.

Remember that your notice will become part of your permanent employment record and can impact your reputation with future employers.

Use formal language, avoid slang or colloquial expressions, and address your supervisor or employer respectfully.

By maintaining a professional demeanor, you demonstrate maturity and integrity, leaving a positive impression even as you exit the company.

2. Keep It Brief

Your two-week notice should be concise and focused on the essential details.

Avoid going off on tangents or including unrelated information.

Instead, concentrate on providing your resignation date, expressing your gratitude, and transitioning your responsibilities.

By keeping your notice brief and to the point, you show respect for your employer’s time and make it easier for them to process the information.

3. Be Respectful (Always)

Respect is crucial when writing a two-week notice.

Regardless of the circumstances surrounding your resignation, always express appreciation for the privilege of being involved with the company and the experiences you’ve gained.

Acknowledge the support and guidance you’ve received from your colleagues and supervisors.

Maintaining a respectful tone helps to foster goodwill and preserve relationships, which can be valuable for networking and obtaining future references.

4. State the Reason for Resignation (Optional)

While it’s not mandatory to include a reason for your resignation, it can provide context and help your employer understand your decision.

If you choose to share your reason, be honest but tactful.

Avoid negativity or criticism, and instead, focus on the positive aspects of your new opportunity or personal growth.

By providing a clear and respectful explanation, you can help alleviate any potential misunderstandings or concerns.

5. Provide the Exact Date of Your Last Day

When writing a two-week notice, it’s essential to specify your last day of employment clearly.

This date should be at least two weeks from the day you submit your notice, giving your employer sufficient time to find a replacement or redistribute your responsibilities.

Providing an exact date eliminates any confusion and ensures a smooth transition for both parties.

6. Offer To Help During the Transition Period

Show your dedication and professionalism towards the organization’s achievements by volunteering to assist in the handover period.

This could involve training a replacement, documenting your tasks and responsibilities, or assisting with any outstanding projects.

By showing your willingness to support the company during this period, you can leave on a positive note.

This also helps you maintain a strong professional reputation.

7. Proofread and Edit

Before submitting your two-week notice, take the time to carefully proofread and edit the document for any grammatical, spelling, or formatting errors.

An error-free notice reflects your attention to detail and professionalism, ensuring that you leave a positive impression on your employer.

Consider asking a trusted friend or colleague to review your notice as well, as they may catch mistakes that you might have overlooked.

8. Follow Company Policy

Familiarize yourself with your company’s policies on resignation notices to ensure you are following the appropriate guidelines.

Some organizations may require a specific format, submission method, or additional documentation, so be sure to adhere to these requirements.

By complying with company policy, you demonstrate respect for your employer and maintain your professional reputation.

9. Choose the Appropriate Delivery Method

The method you choose to deliver your two-week notice should align with your workplace culture, company policy, and your relationship with your supervisor.

Whether you opt for a face-to-face conversation, email, or a printed letter, ensure that your chosen method reflects professionalism and is in line with established etiquette.

If you’re unsure which method is most appropriate, consult your company’s human resources department or consider discussing your resignation with a trusted colleague or mentor for guidance.

Even if you want to express your resignation in person, always put your notice in writing.

10. Keep a Copy for Your Records

It’s important to retain a copy of your two-week notice for your personal records.

This can be useful for future reference, particularly when updating your resume or discussing your work history with potential employers.

Additionally, having a copy of your notice can help you in the event of any disputes or misunderstandings regarding your resignation or the terms of your departure.

11. Prepare for the Conversation

Before submitting your two-week notice, prepare yourself for the conversation with your supervisor or employer.

Anticipate any questions they may have about your resignation, such as the reasons behind your decision or your plans for the future. By being prepared, you can respond confidently and professionally, demonstrating your commitment to a smooth transition.

Additionally, rehearsing your key points can help you stay focused and maintain a positive tone during the conversation.

All of this preparation will ensure a successful and amicable departure from the company.

Here is a good video about how to write a 2 week notice:

YouTube Video by Eforms – How to Write a 2 Week Notice

What Not To Put In a 2-Week Notice (Avoid Common Mistakes)

When crafting your two-week notice, it’s essential to maintain a professional and respectful tone.

In order to do so, avoid including the following in your letter:

  1. Negative comments or criticisms. Keep your resignation letter positive and focused on your reasons for leaving. Refrain from making negative remarks about the company, management, or your coworkers, as this can damage your professional reputation and relationships.
  2. Personal issues or grievances. Although it’s acceptable to briefly explain your reasons for leaving, avoid delving into personal issues or conflicts. Focus on the facts and keep your explanations concise and professional.
  3. Too much detail. Your two-week notice should be clear, concise, and to the point. Avoid including excessive detail or recounting your entire employment history with the company. Instead, stick to the essential information, such as your intention to resign, your last day of employment, and your willingness to assist in the transition process.
  4. Demands or ultimatums. Your resignation letter is not the appropriate platform for making demands or presenting ultimatums. Keep the tone respectful and professional, and focus on ensuring a smooth transition for both you and your employer.
  5. Confidential information. Be cautious not to disclose any confidential or sensitive information in your two-week notice. This includes company trade secrets, proprietary information, or details about ongoing projects or negotiations. Sharing such information could lead to legal repercussions and damage your professional reputation.

2 Week Notice Letter Template

When writing a two-week notice letter, use the following template as a guide to ensure you include all the essential information and maintain a professional tone:

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Supervisor’s Name],

I am writing to formally submit my resignation from my position at [Company Name], effective two weeks from today, [last day of employment]. I have appreciated the opportunities and experiences I have had at [Company Name] and am grateful for the support and guidance provided by my colleagues and supervisors.

During my remaining time at the company, I am committed to ensuring a smooth transition of my responsibilities. I am willing to help with training my successor or outlining my duties as required. Kindly inform me of any assistance I can provide during this period.

Thank you for the chance to work alongside you at [Company Name]. I hope for ongoing prosperity and growth for both you and the organization in the coming years.

Sincerely,

[Your Name]

2 Week Notice Email Template

If you prefer to submit your two-week notice via email, use the following template as a guide.

This template maintains the same essential information and professional tone as the letter template but is adapted for email format.

The subject line for your two-week notice email can be “Subject: [Your Name] – Resignation Notice.”

Here is the copy-and-paste template:

Dear [Supervisor’s Name],

I am reaching out to officially inform you of my intention to resign from my role at [Company Name]. My final day of employment will be [last day of employment], precisely two weeks from the date this email is sent.

The decision to leave has not been an easy one, but I believe it is in my best interest to explore new opportunities that align with my career objectives. I want to express my deep gratitude for the experiences and growth I have had during my time here. Your mentorship and support from my colleagues have been invaluable.

To ensure a smooth handover, I am committed to facilitating the transition process in any way I can. Please let me know if there are specific tasks or requirements you would like me to focus on during my remaining time here.

Once again, I sincerely appreciate the opportunities I have had at [Company Name].

Best regards,

[Your Name]

2 Week Notice Examples

There are many different reasons for giving a two weeks notice.

In this section, we will provide ten examples of two-week notices tailored for different situations. These examples demonstrate how to adapt the basic template to suit various circumstances and reasons for resignation.

The examples:

  1. Resignation for personal reasons
  2. Resignation for a new job opportunity
  3. Resignation due to relocation
  4. Resignation for a career change
  5. Resignation due to health reasons
  6. Resignation for family reasons
  7. Resignation for returning to school
  8. Resignation for work environment
  9. Resignation for company restructuring
  10. Resignation without a specific reason

In each example, the key elements remain the same: a clear statement of resignation, an exact last day of employment, a commitment to ensuring a smooth transition, and an expression of gratitude for the opportunities and experiences gained at the company.

1. Resignation for Personal Reasons

Dear [Supervisor’s Name],

I am tendering my official resignation from my role at [Company Name], and my final day of employment will be [last day of employment], which is two weeks from today. I have come to this decision due to personal reasons that require my immediate attention.

During my remaining tenure, I will ensure a seamless handover of my responsibilities. If there is anything specific you need from me, please let me know.

I am truly grateful for the experience and growth opportunities I have had at [Company Name] and appreciate the support I received from my colleagues and supervisors.

Warm regards,

[Your Name]

2. Resignation for a New Job Opportunity

Dear [Supervisor’s Name],

I wish to notify you of my decision to step down from my position at [Company Name], with my last day of employment falling on [last day of employment], which is two weeks from now. I have decided to accept a new job offer that better aligns with my long-term career aspirations.

I am committed to making the transition as smooth as possible and will gladly assist with any necessary handover tasks during my remaining time here.

Thank you for the invaluable experience and opportunities I’ve had while working at [Company Name].

Kind regards,

[Your Name]

3. Resignation for Relocation

Dear [Supervisor’s Name],

I want to communicate my plan to leave my role at [Company Name], and my last working day will be [last day of employment], exactly two weeks from today. Personal circumstances require me to relocate, making it impossible for me to continue my role within the company.

I will make every effort to facilitate a smooth transition during my final weeks, and I am more than willing to provide any assistance needed.

Working at [Company Name] has been an incredibly rewarding experience, and I am grateful for the guidance and support I received from my colleagues and supervisors.

Sincerely,

[Your Name]

4. Resignation for Career Change

Dear [Supervisor’s Name],

I plan to reveal my decision to end my tenure at [Company Name], with my final day of employment being [last day of employment], precisely two weeks from today. After much contemplation, I have chosen to pursue a different career path that better reflects my passions and long-term objectives.

As I prepare to depart, I am committed to ensuring a smooth transfer of my duties and responsibilities.

I truly appreciate the opportunities and experiences I’ve gained at [Company Name] and wish the organization continued success in the future.

Best regards,

[Your Name]

5. Resignation for Health Reasons

Dear [Supervisor’s Name],

I regret to formally announce my resignation from my position at [Company Name], with my final day being [last day of employment], two weeks from now. Regrettably, ongoing health issues prevent me from continuing in my current role.

I will do my best to assist with the handover process and reduce any friction during my transition.

I am grateful for the support and understanding I received from my colleagues and supervisors.

Yours sincerely,

[Your Name]

6. Resignation for Family Reasons

Dear [Supervisor’s Name],

I am announcing my plan to step down from my position at [Company Name], with my last day of employment falling on [last day of employment], exactly two weeks from now. Family circumstances necessitate my increased attention and presence, making it difficult for me to fulfill my current job responsibilities.

During my remaining time at the company, I will work diligently to ensure a seamless transfer of my duties. Please let me know if there is anything specific you require from me.

I am truly grateful for the privilege of being involved with [Company Name], and I appreciate the support and encouragement from my colleagues and supervisors.

Warm regards,

[Your Name]

7. Resignation for Returning to School

Dear [Supervisor’s Name],

I want to submit my plan to discontinue my employment at [Company Name], specifying [last day of employment] as my last day, two weeks from the current date. I have made the decision to return to school to further my education and pursue my long-term career goals.

I am committed to making the transition as smooth as possible and will gladly assist with any necessary handover tasks during my remaining time here.

Thank you for the invaluable experience and opportunities I’ve had while working at [Company Name].

Kind regards,

[Your Name]

8. Resignation for Work Environment

Dear [Supervisor’s Name],

I aim to express my intention to resign from my position at [Company Name], marking [last day of employment] as my final day, precisely two weeks from this date. After careful reflection, I have decided to pursue a new opportunity in a work environment that better aligns with my values and career aspirations.

During my remaining tenure, I will ensure a seamless handover of my responsibilities.

I appreciate the opportunities I have had here.

Warm regards,

[Your Name]

9. Resignation for Company Restructuring

Dear [Supervisor’s Name],

I seek to announce my intent to relinquish my role at [Company Name], scheduling my last day of employment for [last day of employment], a 14-day period from now. In light of the recent company restructuring, I have decided to seek new opportunities that better align with my professional goals.

I will make every effort to facilitate a smooth transition during my final weeks and am more than willing to provide any assistance needed.

Working at [Company Name] has been a valuable experience, and I am grateful for the guidance and support I received from my colleagues and supervisors.

Sincerely,

[Your Name]

10. Resignation Without a Specific Reason

Dear [Supervisor’s Name],

I want to communicate my decision to leave my current role at [Company Name], with my departure date set for [last day of employment], a fortnight from today.

As I prepare to depart, I am committed to ensuring a smooth transfer of my duties and responsibilities.

I am thankful for my time here. I anticipate ongoing success and growth for you and the company.

Best regards,

[Your Name]

How To Write a Two-Week Notice for a Part-Time Job

Writing a two-week notice for a part-time job follows the same principles as for a full-time position.

It’s essential to maintain a professional and respectful tone while providing clear and concise information.

Begin by addressing your letter or email to your immediate supervisor, stating your intention to resign and specifying the final day you will be at work, which should fall exactly two weeks from the date of submission.

Briefly mention your reason for leaving, keeping the focus on your future plans or aspirations.

Offer your assistance during the transition period, emphasizing your willingness to help with the handover of your responsibilities.

Conclude your notice by expressing gratitude for the experience and opportunities you had during your time with the company and wish your colleagues and the organization continued success.

How To Write a Two-Week Notice If You Want To Return

When writing a two-week notice with the intention of returning to the company after a break, it’s essential to maintain a positive and professional tone while highlighting your desire and plans to return.

Begin by addressing your letter or email to your immediate supervisor.

Explicitly convey your plan to briefly withdraw from your current role. Specify your last day of employment and the anticipated duration of your absence, ensuring that you give at least two weeks’ notice before your departure.

Provide a brief explanation for your temporary leave, focusing on the specific circumstances.

That could be maternity leave, traveling, health reasons, summer break, or military service.

Emphasize your appreciation for the experiences and opportunities you had at the company and express your enthusiasm for returning to your role after the break.

Offer your assistance during the transition period, highlighting your willingness to help with the handover of your responsibilities and, if possible, suggest potential arrangements for covering your role during your absence.

This can include training a temporary replacement or providing detailed documentation of your tasks and processes.

Conclude your notice by reiterating your gratitude for the support and understanding of your colleagues and supervisors, as well as your eagerness to rejoin the team once your break is over.

By maintaining a positive and professional approach, you can preserve your relationships and ensure a smooth return to your role after your temporary leave.

How To Write a Two-Week Notice When You Hate Your Job

Writing a two-week notice when you dislike your job requires a delicate balance between honesty and professionalism.

Begin by addressing your letter or email to your immediate supervisor and clearly stating your intention to resign, indicating that your final day of employment will be two weeks from the date of submission.

While it’s essential to provide a reason for your departure, avoid expressing negative feelings or criticizing the company, management, or coworkers.

Instead, focus on your desire to explore new opportunities or pursue different career goals that better align with your aspirations.

Offer your assistance during the transition period and commit to fulfilling your responsibilities until your departure.

By maintaining a respectful and professional tone, you can ensure a smooth departure and protect your professional reputation.

How To Calculate a Two-Week Notice

When submitting a two-week notice, it’s essential to accurately calculate the date of your last day of employment.

This fosters mutual clarity between you and your employer, contributing to a professional atmosphere during the departure process.

Here’s how to calculate your two-week notice period:

  1. Check your calendar. Determine the current date and identify which day of the week it is. For example, if today is Monday, April 10th, make a note of this as your starting point.
  2. Count forward 14 days. From the current date, count forward 14 days to determine the date that is two weeks from now. In the example above, two weeks from Monday, April 10th, would be Monday, April 24th.
  3. Consider weekends and holidays. Depending on your company’s policies and work schedule, you may need to take weekends and holidays into account when calculating your two-week notice. For example, if your company does not consider weekends as part of the notice period, you would need to add an additional four days to your calculation (two weekends). In the example above, this would move your last day of employment from Monday, April 24th, to Friday, April 28th.
  4. Review your employment contract. It’s crucial to review your employment contract or company handbook to ensure you are adhering to any specific guidelines regarding notice periods. Some companies may require a longer notice period or have specific rules about when your notice period begins and ends. Ensure you are following these guidelines when calculating your two-week notice.
  5. Communicate your last day of employment. Clearly state your last day of employment in your resignation letter or email. This helps eliminate any confusion or misunderstandings regarding your departure date. Be sure to include the specific date, as well as the day of the week, to avoid any potential misinterpretations.

Final Thoughts: How to Write a 2 Week Notice

Once you get through the process of writing and submitting your two-week notice, your learning has just begun.

Check out some of the other articles below (and on this site) to level up your career and life.

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