This guide is no fluff, no filler—just 200 punchy memo examples that cut to the chase and might even bring a smirk. We’re serving both actionable outlines and fill-in-the-blank templates to help you craft memos that work. Let’s memo.
1. Announcement Memos
Memo examples for announcements offer clarity with a dash of personality. Use these when you need to communicate something fresh and exciting to your team.
1.1 (Outline):
Title: [Announcement: New Product Launch]
Date: [MM/DD/YYYY]
From: [CEO Name]
To: All Staff
Subject: Launch Alert
Details: [Brief launch details]
1.2 (Fill-in-the-Blanks):
“Hi [Team], on [Date], [CEO Name] announces our new product, [Product Name]. Let’s gear up for success!”
1.3 (Outline):
Title: [Update: Office Relocation]
Date: [MM/DD/YYYY]
From: [Facilities Manager]
To: All Employees
Subject: Relocation Notice
Details: [New address, timeline]
1.4 (Fill-in-the-Blanks):
“Dear All, [Facilities Manager] here. On [Date], our office moves to [New Location]. Pack your desk and brace for change!”
1.5 (Outline):
Title: [Alert: Security Update]
Date: [MM/DD/YYYY]
From: [IT Security]
To: All Staff
Subject: Security Alert
Details: [Update instructions]
1.6 (Fill-in-the-Blanks):
“Team, on [Date], [IT Security] alerts you: update your passwords for [Reason]. Stay secure!”
1.7 (Outline):
Title: [News: Quarterly Performance]
Date: [MM/DD/YYYY]
From: [CEO]
To: Company
Subject: Performance Update
Details: [Summary of Q results]
1.8 (Fill-in-the-Blanks, Extended):
“Hey team, [CEO] reports that on [Date], our quarterly performance is off the charts. Detailed breakdown: revenue up by [X]%, customer satisfaction improved by [Y] points, and new markets now contribute [Z]%. Let’s celebrate these wins and aim even higher!”
1.9 (Outline):
Title: [Notice: Policy Revision]
Date: [MM/DD/YYYY]
From: [Admin]
To: All Staff
Subject: Policy Update
Details: [Revision summary]
1.10 (Fill-in-the-Blanks):
“Dear colleagues, on [Date], [Admin] informs you that our policy on [Topic] has been updated. Please review the changes!”
1.11 (Outline):
Title: [Reminder: Deadline Approaching]
Date: [MM/DD/YYYY]
From: [Project Manager]
To: Team
Subject: Deadline Reminder
Details: [Task details]
1.12 (Fill-in-the-Blanks):
“Reminder: On [Date], [Project Manager] reminds you that [Task] is due. Let’s get it done!”
1.13 (Outline):
Title: [Alert: Maintenance Scheduled]
Date: [MM/DD/YYYY]
From: [Maintenance Team]
To: All
Subject: Scheduled Maintenance
Details: [Maintenance window]
1.14 (Fill-in-the-Blanks):
“Heads up! [Maintenance Team] announces on [Date] that maintenance will occur: [Details]. Plan accordingly!”
1.15 (Outline):
Title: [Info: New Partnership]
Date: [MM/DD/YYYY]
From: [Business Dev]
To: All
Subject: Partnership News
Details: [Partner details]
1.16 (Fill-in-the-Blanks):
“Exciting news: on [Date], [Business Dev] shares that we’re partnering with [Partner]. More details inside—let’s welcome this opportunity!”
1.17 (Outline):
Title: [Update: Annual Survey]
Date: [MM/DD/YYYY]
From: [HR]
To: All
Subject: Survey Reminder
Details: [Survey link, deadline]
1.18 (Fill-in-the-Blanks):
“Quick note: [HR] invites you on [Date] to complete our annual survey. Your input shapes our future!”
1.19 (Outline):
Title: [Notice: System Upgrade]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Upgrade Notice
Details: [Impact and schedule]
1.20 (Fill-in-the-Blanks):
“Alert: On [Date], [IT] will upgrade our systems. Expect [Impact]. Thanks for your patience!”
2. HR & Personnel Memos
Memo examples for HR & personnel focus on people and processes. Maybe you need to welcome a new hire, remind employees about open enrollment, or announce a policy change.
2.1 (Outline):
Title: [Welcome New Hire]
Date: [MM/DD/YYYY]
From: [HR]
To: Team
Subject: New Team Member
Details: [New hire bio, start date]
2.2 (Fill-in-the-Blanks, Extended):
“Hello team, on [Date], [HR] welcomes [New Hire] to our crew. [New Hire] comes with robust experience in [Field] and will be joining the [Department] starting [Start Date]. Let’s extend a warm welcome and help them settle in quickly!”
2.3 (Outline):
Title: [Reminder: Benefits Enrollment]
Date: [MM/DD/YYYY]
From: [HR]
To: All Employees
Subject: Benefits Enrollment
Details: [Enrollment period, instructions]
2.4 (Fill-in-the-Blanks):
“Attention: [HR] reminds you to enroll in benefits by [Deadline]. Check [Link] for all the details.”
2.5 (Outline):
Title: [Notice: Training Session]
Date: [MM/DD/YYYY]
From: [HR]
To: [Department]
Subject: Training Invitation
Details: [Session topic, schedule]
2.6 (Fill-in-the-Blanks):
“Hi [Department], on [Date], [HR] invites you to a training session on [Topic]. Sign up now!”
2.7 (Outline):
Title: [Update: Leave Policy]
Date: [MM/DD/YYYY]
From: [HR]
To: All
Subject: Policy Update
Details: [Leave policy changes]
2.8 (Fill-in-the-Blanks):
“FYI, [HR] announces on [Date] new leave policies: [Key changes]. Please review and note the adjustments.”
2.9 (Outline):
Title: [Reminder: Performance Reviews]
Date: [MM/DD/YYYY]
From: [HR]
To: Managers
Subject: Performance Review Schedule
Details: [Dates, process]
2.10 (Fill-in-the-Blanks):
“Managers, [HR] reminds you: performance reviews start on [Date]. Get ready to provide feedback!”
2.11 (Outline):
Title: [Notice: Office Dress Code]
Date: [MM/DD/YYYY]
From: [HR]
To: All Staff
Subject: Dress Code Update
Details: [New guidelines]
2.12 (Fill-in-the-Blanks):
“Team, on [Date], [HR] updates our dress code to [New Guidelines]. Let’s keep it professional!”
2.13 (Outline):
Title: [Update: Remote Work Policy]
Date: [MM/DD/YYYY]
From: [HR]
To: All
Subject: Remote Work Update
Details: [Policy details]
2.14 (Fill-in-the-Blanks):
“Heads up! [HR] informs you on [Date] that remote work guidelines have changed to [Details]. Check them out.”
2.15 (Outline):
Title: [Reminder: Safety Training]
Date: [MM/DD/YYYY]
From: [HR]
To: All Employees
Subject: Safety Training Reminder
Details: [Session details]
2.16 (Fill-in-the-Blanks):
“Safety first! [HR] reminds you on [Date] to attend the safety training session at [Time, Venue].”
2.17 (Outline):
Title: [Notice: Employee Benefits Fair]
Date: [MM/DD/YYYY]
From: [HR]
To: All
Subject: Benefits Fair Invitation
Details: [Event details]
2.18 (Fill-in-the-Blanks):
“Don’t miss out! [HR] invites you on [Date] to our Employee Benefits Fair at [Location]. Join us!”
2.19 (Outline):
Title: [Update: Payroll Information]
Date: [MM/DD/YYYY]
From: [HR]
To: All Employees
Subject: Payroll Update
Details: [New process, contact info]
2.20 (Fill-in-the-Blanks):
“Reminder: On [Date], [HR] updates payroll info: [Key details]. Check your statements!”
3. Sales & Marketing Memos
Memo examples for sales & marketing memos are energetic and persuasive.
Read these examples to learn how to update your team on sales strategies, new campaign launches, and more.
3.1 (Outline):
Title: [Sales Boost Announcement]
Date: [MM/DD/YYYY]
From: [Sales Lead]
To: Sales Team
Subject: Sales Strategy Update
Details: [New tactics]
3.2 (Fill-in-the-Blanks):
“Hey Sales, on [Date], [Sales Lead] unveils a fresh strategy for [Target]. Let’s smash those numbers!”
3.3 (Outline):
Title: [Marketing Campaign Launch]
Date: [MM/DD/YYYY]
From: [Marketing]
To: Team
Subject: Campaign Kickoff
Details: [Campaign details]
3.4 (Fill-in-the-Blanks):
“Hello team, [Marketing] announces on [Date] our new campaign: [Campaign Name]. Get creative!”
3.5 (Outline):
Title: [Update: Client Follow-Up]
Date: [MM/DD/YYYY]
From: [Sales]
To: Team
Subject: Client Follow-Up
Details: [Action items]
3.6 (Fill-in-the-Blanks):
“Reminder: On [Date], [Sales] instructs to follow up with [Client]. Let’s keep the momentum!”
3.7 (Outline):
Title: [Notice: Sales Incentives]
Date: [MM/DD/YYYY]
From: [Sales Manager]
To: Sales Team
Subject: Incentive Program
Details: [Program details]
3.8 (Fill-in-the-Blanks):
“Team, [Sales Manager] alerts you on [Date]: new incentives for hitting targets. Check them out!”
3.9 (Outline):
Title: [Announcement: New Client Acquisition]
Date: [MM/DD/YYYY]
From: [Account Manager]
To: Team
Subject: Client Win
Details: [Client info]
3.10 (Fill-in-the-Blanks, Extended):
“Great news: on [Date], [Account Manager] secures [Client Name], marking a significant win. This not only enhances our portfolio but also opens new opportunities in [Industry]. Let’s deliver stellar service and build on this momentum!”
3.11 (Outline):
Title: [Reminder: Sales Meeting]
Date: [MM/DD/YYYY]
From: [Sales Lead]
To: Sales Team
Subject: Meeting Reminder
Details: [Agenda]
3.12 (Fill-in-the-Blanks):
“Don’t forget: on [Date], [Sales Lead] calls a meeting about [Topic]. Be prepared!”
3.13 (Outline):
Title: [Update: Market Trends]
Date: [MM/DD/YYYY]
From: [Marketing]
To: Team
Subject: Trend Report
Details: [Key insights]
3.14 (Fill-in-the-Blanks):
“Team, on [Date], [Marketing] shares market trends: [Trend details]. Stay ahead!”
3.15 (Outline):
Title: [Notice: New Sales Tools]
Date: [MM/DD/YYYY]
From: [IT/Sales]
To: Sales Team
Subject: Tools Update
Details: [Tool features]
3.16 (Fill-in-the-Blanks):
“Heads up: on [Date], [IT/Sales] introduces [Tool Name] to boost your performance. Try it out!”
3.17 (Outline):
Title: [Announcement: Referral Program]
Date: [MM/DD/YYYY]
From: [Sales]
To: All
Subject: Referral Launch
Details: [Program details]
3.18 (Fill-in-the-Blanks):
“On [Date], [Sales] launches a referral program: earn [Reward] for every referral. Spread the word!”
3.19 (Outline):
Title: [Reminder: Client Presentation Prep]
Date: [MM/DD/YYYY]
From: [Sales Lead]
To: Team
Subject: Prep Reminder
Details: [Presentation tips]
3.20 (Fill-in-the-Blanks):
“Reminder: [Sales Lead] asks you to prep for the client presentation on [Date]. Impress them!”
4. Operational Memos
Operational memos are streamlined and efficient. Get things done with these memo examples.
4.1 (Outline):
Title: [Operations Update]
Date: [MM/DD/YYYY]
From: [Ops Manager]
To: Staff
Subject: Daily Ops
Details: [Operational highlights]
4.2 (Fill-in-the-Blanks):
“Team, on [Date], [Ops Manager] updates daily operations: [Key points]. Stay informed!”
4.3 (Outline):
Title: [Notice: Inventory Check]
Date: [MM/DD/YYYY]
From: [Warehouse]
To: Ops Team
Subject: Inventory Alert
Details: [Checklist]
4.4 (Fill-in-the-Blanks):
“Alert: On [Date], [Warehouse] instructs the ops team to perform an inventory check. Follow the checklist!”
4.5 (Outline):
Title: [Update: Process Improvement]
Date: [MM/DD/YYYY]
From: [Ops Manager]
To: Team
Subject: Process Update
Details: [Improvement steps]
4.6 (Fill-in-the-Blanks, Extended):
“Notice: On [Date], [Ops Manager] introduces a series of process improvements aimed at boosting efficiency. The new workflow includes updated steps for [Task], enhanced safety protocols, and a streamlined reporting system. Please review the attached detailed plan.”
4.7 (Outline):
Title: [Reminder: Equipment Maintenance]
Date: [MM/DD/YYYY]
From: [Maintenance]
To: Ops Team
Subject: Maintenance Schedule
Details: [Schedule]
4.8 (Fill-in-the-Blanks):
“Team, on [Date], [Maintenance] reminds you to perform equipment checks as per the schedule.”
4.9 (Outline):
Title: [Alert: Supply Shortage]
Date: [MM/DD/YYYY]
From: [Procurement]
To: Ops
Subject: Supply Alert
Details: [Affected items]
4.10 (Fill-in-the-Blanks):
“Attention: On [Date], [Procurement] alerts you to a shortage of [Item]. Adjust your orders accordingly!”
4.11 (Outline):
Title: [Notice: New Vendor Onboarding]
Date: [MM/DD/YYYY]
From: [Procurement]
To: Ops Team
Subject: Vendor Update
Details: [Vendor details]
4.12 (Fill-in-the-Blanks):
“On [Date], [Procurement] introduces a new vendor: [Vendor Name]. Please review their credentials.”
4.13 (Outline):
Title: [Update: Workflow Changes]
Date: [MM/DD/YYYY]
From: [Ops Manager]
To: Team
Subject: Workflow Update
Details: [New steps]
4.14 (Fill-in-the-Blanks):
“Heads up: [Ops Manager] on [Date] revises workflows. Details: [New process].”
4.15 (Outline):
Title: [Reminder: Safety Drill]
Date: [MM/DD/YYYY]
From: [Safety Officer]
To: All Staff
Subject: Drill Reminder
Details: [Drill schedule]
4.16 (Fill-in-the-Blanks):
“Safety alert: On [Date], [Safety Officer] schedules a drill. Practice makes perfect!”
4.17 (Outline):
Title: [Notice: Facility Upgrade]
Date: [MM/DD/YYYY]
From: [Ops]
To: All
Subject: Facility Update
Details: [Upgrade details]
4.18 (Fill-in-the-Blanks):
“FYI, on [Date], [Ops] announces facility upgrades: [Key improvements]. Please review.”
4.19 (Outline):
Title: [Update: Operational Hours]
Date: [MM/DD/YYYY]
From: [Ops]
To: Staff
Subject: Hours Change
Details: [New hours]
4.20 (Fill-in-the-Blanks):
“Reminder: On [Date], [Ops] shifts operational hours to [New Hours]. Adjust your schedule accordingly!”
5. Project & Meeting Memos
Project & meeting memos are direct and actionable. Consider these memo examples for kicking off a project, setting a meeting, or pushing a team to meet a milestone goal.
5.1 (Outline):
Title: [Project Kickoff]
Date: [MM/DD/YYYY]
From: [Project Manager]
To: Team
Subject: Kickoff Meeting
Details: [Agenda, timeline]
5.2 (Fill-in-the-Blanks):
“Team, on [Date], [Project Manager] kicks off [Project Name]. Bring your ideas and enthusiasm!”
5.3 (Outline):
Title: [Meeting Reminder]
Date: [MM/DD/YYYY]
From: [Coordinator]
To: Participants
Subject: Meeting Alert
Details: [Agenda]
5.4 (Fill-in-the-Blanks):
“Quick reminder: On [Date], [Coordinator] hosts a meeting on [Topic]. See you there!”
5.5 (Outline):
Title: [Update: Project Milestone]
Date: [MM/DD/YYYY]
From: [Project Lead]
To: Team
Subject: Milestone Update
Details: [Milestone details]
5.6 (Fill-in-the-Blanks):
“Heads up: On [Date], [Project Lead] announces milestone [Milestone Name]. Keep pushing forward!”
5.7 (Outline):
Title: [Notice: Deadline Extension]
Date: [MM/DD/YYYY]
From: [Project Manager]
To: Team
Subject: Deadline Update
Details: [New deadline]
5.8 (Fill-in-the-Blanks):
“Update: [Project Manager] on [Date] extends the deadline for [Task] to [New Date]. Adjust your plans!”
5.9 (Outline):
Title: [Reminder: Status Report]
Date: [MM/DD/YYYY]
From: [Project Manager]
To: Team
Subject: Status Report
Details: [Report requirements]
5.10 (Fill-in-the-Blanks):
“Don’t forget: [Project Manager] requires a status report on [Date] for [Project Name].”
5.11 (Outline):
Title: [Announcement: Project Completion]
Date: [MM/DD/YYYY]
From: [Project Manager]
To: Team
Subject: Project Wrap-Up
Details: [Results summary]
5.12 (Fill-in-the-Blanks, Extended):
“Congrats! On [Date], [Project Manager] celebrates the successful completion of [Project Name]. This project, which spanned [Duration], involved cross-departmental collaboration, overcoming multiple challenges, and ultimately delivering exceptional results. Kudos to everyone for their hard work and dedication!”
5.13 (Outline):
Title: [Update: Meeting Agenda]
Date: [MM/DD/YYYY]
From: [Coordinator]
To: Participants
Subject: Agenda Update
Details: [New topics]
5.14 (Fill-in-the-Blanks):
“FYI, [Coordinator] updates the meeting agenda on [Date] to include [New Topic]. Check your inbox for details!”
5.15 (Outline):
Title: [Reminder: Budget Review]
Date: [MM/DD/YYYY]
From: [Finance]
To: Project Team
Subject: Budget Meeting
Details: [Review details]
5.16 (Fill-in-the-Blanks):
“Reminder: On [Date], [Finance] holds a budget review for [Project]. Bring your numbers!”
5.17 (Outline):
Title: [Notice: Resource Allocation]
Date: [MM/DD/YYYY]
From: [Project Manager]
To: Team
Subject: Resource Update
Details: [Allocation details]
5.18 (Fill-in-the-Blanks):
“Team, [Project Manager] on [Date] revises resource allocation for [Project]. Please review the updated plan!”
5.19 (Outline):
Title: [Update: Risk Assessment]
Date: [MM/DD/YYYY]
From: [Project Lead]
To: Team
Subject: Risk Update
Details: [Risk factors]
5.20 (Fill-in-the-Blanks):
“Alert: On [Date], [Project Lead] reviews risks for [Project]. Stay vigilant and report any issues!”
6. Policy Change Memos
Memo examples for policy changes are clear, compliant, and concise. Rock your policy changes with these memos.
6.1 (Outline):
Title: [Policy Update: Remote Work]
Date: [MM/DD/YYYY]
From: [Admin]
To: All
Subject: Remote Work Policy
Details: [New rules]
6.2 (Fill-in-the-Blanks):
“Notice: On [Date], [Admin] revises the remote work policy: [Key changes]. Please review carefully.”
6.3 (Outline):
Title: [Update: Code of Conduct]
Date: [MM/DD/YYYY]
From: [HR]
To: All Employees
Subject: Conduct Update
Details: [New guidelines]
6.4 (Fill-in-the-Blanks):
“Heads up: On [Date], [HR] updates our code of conduct. Check out the new rules!”
6.5 (Outline):
Title: [Notice: IT Security Policy]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Security Policy Update
Details: [Revisions]
6.6 (Fill-in-the-Blanks):
“Team, [IT] on [Date] changes security protocols: [New measures]. Stay compliant!”
6.7 (Outline):
Title: [Update: Expense Reimbursement]
Date: [MM/DD/YYYY]
From: [Finance]
To: All
Subject: Expense Policy
Details: [Reimbursement steps]
6.8 (Fill-in-the-Blanks):
“On [Date], [Finance] revises expense policies: [Guidelines]. Keep your receipts handy!”
6.9 (Outline):
Title: [Policy Change: Overtime]
Date: [MM/DD/YYYY]
From: [HR]
To: All Staff
Subject: Overtime Policy Update
Details: [New limits]
6.10 (Fill-in-the-Blanks):
“Reminder: [HR] on [Date] updates overtime rules. Please read the details to understand your rights.”
6.11 (Outline):
Title: [Notice: Anti-Harassment Policy]
Date: [MM/DD/YYYY]
From: [HR]
To: All
Subject: Policy Reminder
Details: [Policy highlights]
6.12 (Fill-in-the-Blanks):
“FYI, on [Date], [HR] reaffirms our anti-harassment policy. Your safety matters!”
6.13 (Outline):
Title: [Update: Data Privacy Policy]
Date: [MM/DD/YYYY]
From: [Compliance]
To: All
Subject: Privacy Update
Details: [Key changes]
6.14 (Fill-in-the-Blanks, Extended):
“Alert: [Compliance] on [Date] updates our data privacy guidelines. Key changes include stricter data handling procedures, enhanced encryption standards, and mandatory training for all staff. Please read the full update to ensure compliance.”
6.15 (Outline):
Title: [Notice: Workplace Safety Policy]
Date: [MM/DD/YYYY]
From: [Safety]
To: All
Subject: Safety Policy Update
Details: [New protocols]
6.16 (Fill-in-the-Blanks):
“Team, on [Date], [Safety] revises workplace safety rules. Stay alert and follow the new procedures.”
6.17 (Outline):
Title: [Update: Remote Access Policy]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Remote Access Update
Details: [Guidelines]
6.18 (Fill-in-the-Blanks):
“Heads up: [IT] on [Date] changes remote access procedures to [Details]. Follow the updated steps.”
6.19 (Outline):
Title: [Notice: Employee Conduct]
Date: [MM/DD/YYYY]
From: [HR]
To: All
Subject: Conduct Policy
Details: [Revisions]
6.20 (Fill-in-the-Blanks):
“Reminder: On [Date], [HR] updates employee conduct rules: [Key points]. Please comply!”
7. IT & Technical Memos
IT & technical memos are crisp and tech-savvy. They can save entire projects, not to mention more than a few headaches.
Here are some memo examples to get you started:
7.1 (Outline):
Title: [System Downtime Alert]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Downtime Notice
Details: [Schedule, impact]
7.2 (Fill-in-the-Blanks):
“Attention: On [Date], [IT] warns of scheduled downtime for [System]. Please prepare by backing up your work!”
7.3 (Outline):
Title: [Update: Software Patch]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Patch Update
Details: [Affected systems]
7.4 (Fill-in-the-Blanks):
“FYI, on [Date], [IT] deploys a patch for [Software]. Ensure your system is updated!”
7.5 (Outline):
Title: [Notice: Network Maintenance]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Maintenance Notice
Details: [Timeline]
7.6 (Fill-in-the-Blanks):
“Heads up: [IT] on [Date] schedules network maintenance. Expect [Impact] during the maintenance window.”
7.7 (Outline):
Title: [Alert: Cybersecurity Threat]
Date: [MM/DD/YYYY]
From: [IT Security]
To: All
Subject: Security Alert
Details: [Threat details]
7.8 (Fill-in-the-Blanks):
“Urgent: On [Date], [IT Security] warns about [Threat]. Update your defenses immediately!”
7.9 (Outline):
Title: [Update: New Software Rollout]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Software Launch
Details: [Features, rollout plan]
7.10 (Fill-in-the-Blanks):
“Exciting: [IT] on [Date] introduces [Software Name]. Discover the new features now!”
7.11 (Outline):
Title: [Notice: IT Helpdesk Hours]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Helpdesk Update
Details: [New hours]
7.12 (Fill-in-the-Blanks):
“Reminder: On [Date], [IT] updates helpdesk hours to [Hours]. Need assistance? Contact us!”
7.13 (Outline):
Title: [Update: Server Upgrade]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Server Upgrade Notice
Details: [Upgrade schedule]
7.14 (Fill-in-the-Blanks):
“Notice: [IT] on [Date] upgrades servers. Expect improved performance and reliability!”
7.15 (Outline):
Title: [Reminder: Data Backup]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Backup Reminder
Details: [Backup procedure]
7.16 (Fill-in-the-Blanks):
“Team, on [Date], [IT] reminds you to backup your data following [Procedure].”
7.17 (Outline):
Title: [Notice: New IT Policy]
Date: [MM/DD/YYYY]
From: [IT]
To: All
Subject: Policy Update
Details: [Policy summary]
7.18 (Fill-in-the-Blanks, Extended):
“FYI, on [Date], [IT] enforces a new IT policy affecting all users. This policy covers acceptable use, data security measures, and updated remote access protocols. Please review these guidelines to keep your devices and data secure.”
7.19 (Outline):
Title: [Alert: Email Phishing]
Date: [MM/DD/YYYY]
From: [IT Security]
To: All
Subject: Phishing Alert
Details: [How to avoid]
7.20 (Fill-in-the-Blanks):
“Alert: [IT Security] on [Date] warns of phishing emails. Stay cautious and verify sender details!”
8. Financial Memos
Memo examples for finance must be precise and analytical. Double-check all numbers and names. You don’t want to mess up these memos.
8.1 (Outline):
Title: [Budget Allocation]
Date: [MM/DD/YYYY]
From: [Finance]
To: All
Subject: Budget Update
Details: [Allocation details]
8.2 (Fill-in-the-Blanks):
“On [Date], [Finance] announces new budget allocations for [Department]. Review the updated figures!”
8.3 (Outline):
Title: [Expense Report Submission]
Date: [MM/DD/YYYY]
From: [Finance]
To: All Employees
Subject: Expense Report
Details: [Submission guidelines]
8.4 (Fill-in-the-Blanks):
“Reminder: [Finance] on [Date] requests your expense reports. Submit via [Platform].”
8.5 (Outline):
Title: [Financial Forecast Update]
Date: [MM/DD/YYYY]
From: [CFO]
To: All
Subject: Forecast Update
Details: [Key metrics]
8.6 (Fill-in-the-Blanks):
“Team, on [Date], [CFO] updates our financial forecast: [Highlights]. Stay tuned for details!”
8.7 (Outline):
Title: [Notice: Audit Schedule]
Date: [MM/DD/YYYY]
From: [Audit Team]
To: Relevant Staff
Subject: Audit Alert
Details: [Schedule, scope]
8.8 (Fill-in-the-Blanks):
“Heads up: On [Date], our audit begins. [Audit Team] advises everyone to prepare necessary documents.”
8.9 (Outline):
Title: [Update: Cost Reduction]
Date: [MM/DD/YYYY]
From: [Finance]
To: All
Subject: Cost-Cutting Measures
Details: [Measures details]
8.10 (Fill-in-the-Blanks):
“Notice: On [Date], [Finance] introduces cost reduction measures: [Specific actions].”
8.11 (Outline):
Title: [Reminder: Invoice Submission]
Date: [MM/DD/YYYY]
From: [Finance]
To: Vendors
Subject: Invoice Reminder
Details: [Submission deadline]
8.12 (Fill-in-the-Blanks):
“Dear Vendor, [Finance] reminds you on [Date] to submit your invoice for [Service].”
8.13 (Outline):
Title: [Update: Tax Compliance]
Date: [MM/DD/YYYY]
From: [Finance]
To: All
Subject: Tax Update
Details: [New regulations]
8.14 (Fill-in-the-Blanks):
“Attention: On [Date], [Finance] details new tax compliance rules: [Highlights].”
8.15 (Outline):
Title: [Notice: Financial Review Meeting]
Date: [MM/DD/YYYY]
From: [CFO]
To: Finance Team
Subject: Meeting Invite
Details: [Agenda]
8.16 (Fill-in-the-Blanks):
“Reminder: [CFO] invites you on [Date] to a financial review meeting. Check the attached agenda.”
8.17 (Outline):
Title: [Update: Investment Strategy]
Date: [MM/DD/YYYY]
From: [Finance]
To: All
Subject: Investment Update
Details: [Strategy outline]
8.18 (Fill-in-the-Blanks, Extended):
“On [Date], [Finance] reveals our new investment strategy. This comprehensive plan outlines targeted investments in emerging markets, a shift towards sustainable projects, and a balanced approach to risk management. Detailed figures and projections are attached—review them carefully to align your departmental budgets.”
8.19 (Outline):
Title: [Notice: Fund Allocation Changes]
Date: [MM/DD/YYYY]
From: [Finance]
To: All
Subject: Fund Allocation
Details: [Changes summary]
8.20 (Fill-in-the-Blanks):
“FYI, on [Date], [Finance] modifies fund allocation for [Department]. Please review the updated details!”
9. Customer Service Memos
Memo examples for customer service memos are friendly and clear. Each introduction includes memo examples. Here are 20 examples:
9.1 (Outline):
Title: [Customer Feedback Request]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: All
Subject: Feedback Request
Details: [Survey link]
9.2 (Fill-in-the-Blanks):
“Dear Customers, on [Date], [Customer Service] requests your feedback on [Product/Service]. Your voice matters!”
9.3 (Outline):
Title: [Service Update Notification]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: Clients
Subject: Service Update
Details: [Change details]
9.4 (Fill-in-the-Blanks):
“Hi there, on [Date], [Customer Service] announces updates to [Service]. Enjoy the improved experience!”
9.5 (Outline):
Title: [Notice: New Support Channels]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: Clients
Subject: Support Update
Details: [New channels]
9.6 (Fill-in-the-Blanks):
“Exciting news: On [Date], [Customer Service] introduces [New Channel] for support. Connect with us easily!”
9.7 (Outline):
Title: [Reminder: FAQ Update]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: Clients
Subject: FAQ Refresh
Details: [New FAQs]
9.8 (Fill-in-the-Blanks):
“Reminder: [Customer Service] on [Date] updates our FAQ section. Find answers fast!”
9.9 (Outline):
Title: [Update: Service Hours]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: Clients
Subject: Hours Update
Details: [New timings]
9.10 (Fill-in-the-Blanks):
“Notice: On [Date], [Customer Service] changes service hours to [New Hours]. Plan your call accordingly!”
9.11 (Outline):
Title: [Announcement: Loyalty Program]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: Clients
Subject: Loyalty Launch
Details: [Program benefits]
9.12 (Fill-in-the-Blanks, Extended):
“Good news: On [Date], [Customer Service] launches our new loyalty program. Earn points with every purchase—redeemable for discounts, exclusive access, and special offers. This initiative is designed to reward our most valued customers. Check out the program details and start earning today!”
9.13 (Outline):
Title: [Notice: Ticketing System Update]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: Clients
Subject: Ticket System
Details: [Update details]
9.14 (Fill-in-the-Blanks):
“Attention: [Customer Service] on [Date] upgrades our ticketing system for faster responses.”
9.15 (Outline):
Title: [Reminder: Follow-Up Call]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: Client
Subject: Follow-Up Reminder
Details: [Call details]
9.16 (Fill-in-the-Blanks):
“Hi [Client], on [Date], [Customer Service] will follow up on your recent inquiry. Thank you for reaching out!”
9.17 (Outline):
Title: [Update: Return Policy]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: Clients
Subject: Policy Update
Details: [Return guidelines]
9.18 (Fill-in-the-Blanks):
“Heads up: On [Date], [Customer Service] revises our return policy: [Key changes]. Please check it out!”
9.19 (Outline):
Title: [Notice: Service Outage]
Date: [MM/DD/YYYY]
From: [Customer Service]
To: Clients
Subject: Outage Alert
Details: [Duration, impact]
9.20 (Fill-in-the-Blanks):
“Alert: On [Date], [Customer Service] informs you of a temporary service outage. We’re working to resolve it quickly!”
10. Event Memos
Memo examples for event memos are engaging and action-driven. Each introduction includes memo examples. Here are 20 examples:
10.1 (Outline):
Title: [Event Invitation: Annual Gala]
Date: [MM/DD/YYYY]
From: [Events Team]
To: All
Subject: Gala Invite
Details: [Event details]
10.2 (Fill-in-the-Blanks):
“You’re invited! On [Date], [Events Team] hosts the Annual Gala. Dress to impress!”
10.3 (Outline):
Title: [Reminder: Webinar Registration]
Date: [MM/DD/YYYY]
From: [Events]
To: Clients
Subject: Webinar Reminder
Details: [Registration link]
10.4 (Fill-in-the-Blanks):
“Reminder: On [Date], [Events] hosts a webinar on [Topic]. Register now at [Link]!”
10.5 (Outline):
Title: [Update: Workshop Details]
Date: [MM/DD/YYYY]
From: [Events]
To: Participants
Subject: Workshop Update
Details: [Agenda, speakers]
10.6 (Fill-in-the-Blanks):
“Heads up: [Events] on [Date] updates workshop details: [Agenda]. Secure your spot!”
10.7 (Outline):
Title: [Notice: Conference Schedule]
Date: [MM/DD/YYYY]
From: [Events]
To: Attendees
Subject: Conference Update
Details: [Schedule]
10.8 (Fill-in-the-Blanks):
“Attention: On [Date], [Events] releases the conference schedule. Plan your sessions accordingly!”
10.9 (Outline):
Title: [Invitation: Networking Event]
Date: [MM/DD/YYYY]
From: [Events]
To: All
Subject: Networking Invite
Details: [Location, time]
10.10 (Fill-in-the-Blanks):
“Join us! On [Date], [Events] invites you to a networking event at [Venue].”
10.11 (Outline):
Title: [Reminder: RSVP Deadline]
Date: [MM/DD/YYYY]
From: [Events]
To: Invitees
Subject: RSVP Reminder
Details: [Deadline]
10.12 (Fill-in-the-Blanks):
“Friendly reminder: On [Date], [Events] reminds you to RSVP for [Event]. Don’t miss out!”
10.13 (Outline):
Title: [Update: Event Agenda]
Date: [MM/DD/YYYY]
From: [Events]
To: Attendees
Subject: Agenda Update
Details: [New sessions]
10.14 (Fill-in-the-Blanks):
“Notice: [Events] on [Date] revises the agenda for [Event]. Check your email for updates!”
10.15 (Outline):
Title: [Invitation: Product Demo]
Date: [MM/DD/YYYY]
From: [Sales/Events]
To: Clients
Subject: Demo Invite
Details: [Demo details]
10.16 (Fill-in-the-Blanks, Extended):
“Discover more! On [Date], [Sales/Events] invites you to an exclusive product demo of [Product]. Experience a hands-on walkthrough, participate in an interactive Q&A, and gain personalized insights into how this product can revolutionize your workflow. Don’t miss this opportunity to see innovation in action!”
10.17 (Outline):
Title: [Reminder: Event Feedback]
Date: [MM/DD/YYYY]
From: [Events]
To: Attendees
Subject: Feedback Request
Details: [Survey link]
10.18 (Fill-in-the-Blanks):
“After [Event], [Events] on [Date] requests your feedback. Your input shapes our future events!”
10.19 (Outline):
Title: [Update: Venue Change]
Date: [MM/DD/YYYY]
From: [Events]
To: All
Subject: Venue Update
Details: [New location]
10.20 (Fill-in-the-Blanks):
“Important: On [Date], [Events] announces a venue change for [Event] to [New Location]. Please update your calendars!”
Even with all of these examples, you still might want to watch this video about how to actually write a memo:
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Final Thoughts
I hope you found these memo examples and templates supremely helpful. Thank you for reading this guide. Feel free to save it for later review and use. Share it with others.
And, when you get the chance, let me know how it goes for you.